The Jobs and Skills Exchange (JSE) has taken steps to increase diversity and inclusion across the Victorian Public Service (VPS) by extending JSE access for a range of employees as they leave the VPS or conclude an eligible employment program.
This page contains the following information to support this policy:
- People eligible to access the JSE after they finish their employment or employment program
- What does this mean for employees, HR, and people managers?
- How does an employee extend their access with the JSE?
- Applying for roles on the JSE
- Wording of job ads and position descriptions.
- Youth Employment Scheme (YES) trainees
- Government diversity employment targets
- Privacy considerations
- More Information
1. People eligible to access the JSE after they finish their employment or employment program
12 months extended access
Effective from 11 March 2020, VPS employees who identify as Aboriginal and/or Torres Strait Islander or a person with disability, and/or participants of an eligible employment program or internship* (in either the VPS or a Victorian public entity) will be able to view and apply for VPS jobs through the JSE for an additional 12 months after they leave the public service or conclude a their eligible employment program. (See clauses 31 and 32)
Providing JSE access for these employees as they leave the VPS or conclude an eligible employment program is an important step towards equity for disadvantaged groups and better reflecting the diverse community we serve.
*Employment programs include:
- Youth Employment Scheme
- Youth Employment Program (extended access ends June 2023)
- Any Aboriginal internship program in the VPS or a Victorian public entity
- Any internship program in the VPS or a Victorian public entity for people with disability
- Any internship program in the VPS or a Victorian public entity for refugees and asylum seekers
9 months extended access
Redeployees and fixed term employees whose contract of employment ends on or after 31 March 2022 are eligible to access the JSE jobs board for a period of 9 months after they leave the VPS. Fixed term employees who resign before the nominal expiry date of their contract, and employees who resign from an ongoing contract of employment, are not eligible to access the JSE when their employment with the VPS ceases. This provision is not retrospective. Former employees whose contracts concluded prior to 31 March 2022 are not eligible.
2. What does this mean for employees, HR and people managers?
a. How does an employee extend their access with the JSE?
12 months extended access
9 months extended access
b. Applying for roles on the JSE
Applicants will be required to confirm their eligibility on the job application form by declaring they belong to one of the extended access categories when they apply for a role within the VPS.
c. Wording of job ads and position descriptions
Given these changes, job advertisements should not include any statement that specifies “only VPS employees are eligible to apply”. Hiring managers and recruitment staff are encouraged to include a statement encouraging JSE-eligible applicants to apply for jobs on the JSE.
3. Youth Employment Scheme (YES) trainees
Although they are not VPS employees, YES trainees have been granted access to the JSE throughout the duration of their program and 12 months extended JSE access upon completion of the program.
4. Government diversity employment targets
Extended access to identified employees supports the following Victorian Government diversity employment targets:
- 2% Aboriginal representation in the VPS by 2022
- 12% representation of people with disability in the VPS by 2025
5. Privacy
The JSE acknowledges the sensitive nature of personal data and takes all possible measures to ensure the privacy of JSE members and their personal information. Information provided by members to the JSE will be managed confidentially and used only to fulfil the functions of the JSE. All personal and sensitive information will be handled in accordance with the Privacy and Data Protection Act 2014 (Vic).
6. More information
Further information about extended access to the JSE can be found on the FAQ page of the JSE website. These are under ‘Access to the JSE’ and can be found by searching for ‘extended JSE access’.
You can contact our friendly support team at any time if you have any questions: jse@vpsc.vic.gov.au